A study abroad experience is first and foremost an academic experience. All Alliance for Global Education courses have undergone a faculty review and approval process, and are transcripted by Butler University in Indianapolis, Indiana. While in most cases students who have received approval from their home institution to study on an Alliance program can be assured of credits transferring, it is each student’s responsibility to work with the home school study abroad advisor and faculty or academic departments to ensure credit transfer for specific courses.
Credits and Accreditation
Credits granted for Alliance courses are identified in course listings on the Curriculum page for each program, and appear on the official transcript issued at the completion of a student's term. Credit is issued in U.S. semester hours, ensuring that students continue to make progress toward their degrees and verifying the full-time course load they completed while abroad.
All Alliance courses have been reviewed and approved by Butler University’s Undergraduate Academic Programs Committee. Butler University is accredited by the Higher Learning Commission and is a member of the North Central Association of Colleges and Schools. Programs approved by the Butler University College of Business—which include the Alliance’s International Business in China Program—are accredited by AACSB International, the Association to Advance Collegiate Schools of Business.
Students receive a letter grade on a scale from A to F for every course taken while enrolled on an Alliance program. Withdrawals may be granted due to exceptional circumstances. Although policies at students' home institutions may differ, the Alliance does not permit students to take courses on a credit/no credit or pass/fail basis. Student grades are determined by criteria set forth in course syllabi. The grading scale used in determining letter grades is as follows:
At the conclusion of a program, an official transcript is sent to the participant's home campus and to the student's permanent address. Please use this form if the Alliance has accepted you into a program and you have changed your home, school or billing address. Federal regulations require official documentation and a signature for address changes.
Because timelines for final evaluation may vary due to respective program calendars or administrative structures of partner universities abroad, transcripts may take longer to issue than they do at U.S. institutions. While the timeline varies by program, a general timeline for issuing transcripts is:
- Fall programs - transcript issued in late February
- Spring and Summer programs - transcript issued in late September
Transcripts are not released for students with an outstanding balance of program fees or other charge incurred while on the program. Students enrolling in consecutive terms with the Alliance do not receive their first term transcript until their second term fees are paid in full.
Students in Alliance programs from Summer 2014 and beyond can request additional transcripts of their transcripts online at any time from Butler University's online transcript ordering service provided by the National Student Clearinghouse, a nonprofit organization serving the higher education community.
For all Alliance programs through Spring 2014, transcripts were issued by Arcadia University. Students enrolled during that time can request additional copies of transcripts online or in writing from the Arcadia University Registrar's Office.
If you have a question about the transcripting process or timeline, please contact your Academic Records Coordinator.
Academic Record Appeal
The Institute for Study Abroad, Butler University (IFSA-Butler) can assist you with your academic record appeal for any IFSA-Butler or Alliance program by contacting the host institution you attended and/or program instructor as well as our staff abroad for further information.
Academic record appeals can be varied in nature, including grade appeals, credit appeals, courses missing from the transcript, course title, etc.
Students may appeal the content of their academic records according to the official procedures set by the host university and/or program. All appeals must be submitted to IFSA-Butler promptly after receipt of the Butler University transcript via our online Academic Record Appeal Form. IFSA-Butler allows students one year from the program end date to submit appeals, however it is the student’s responsibility to be aware of and meet the deadlines set by the host university and/or program attended. The earliest deadline takes precedence.
No appeals will be undertaken for those students who have taken early examinations, have arranged to submit any course work outside the scheduled dates, have a financial hold on their account or have been accused of academic dishonesty for the course in question.
The appeals process may be lengthy due to differences between universities abroad and the U.S. academic systems and calendars. Therefore, you should expect that an appeal may take three weeks to three months to resolve.
What constitutes a valid academic record appeal?
You must have reason to believe that an error has been made in calculating your grades or credits (i.e. submitted work was not received; an error may have been made in marking your final exam, etc.) or that you were exempt from a portion of the coursework due to a documented medical or personal emergency.
The following arguments, on their own, are insufficient reason for an appeal:
- “My home university requires a higher grade for transfer of credit.”
- “I feel I deserve a better grade.”
- “I was over my head in this class.”
- “I worked hard and spent a lot of time, effort and money on this class.”
Complete the IFSA-Butler Academic Record Appeal form, clearly describing the nature of your academic record appeal. Upload any supporting documentation. You must be polite, specific, and when appropriate, substantiate your well-written logical appeal by providing relevant documentation. Upon receiving a response from your host institution and/or program instructor, your academic records coordinator will notify you of the results as soon as they are available.
All decisions made by the host university and/or program instructor are final. An academic record appeal may result in a higher or lower grade. IFSA-Butler reserves the right to withhold the submission of those appeals that do not meet the above criteria and to issue a final decision.
Click here for the academic record appeal form.